It is possible that when installing or running the application for the first time an administrator permissions window or a firewall windows will pop up. You should not worry much about it, and just accept it since the application will need the permissions to connect to internet to write the necessary files on your hard disk.
To start the installation, you have to execute the ARIS_Setup file, which is the installer of the application, available in different languages (notice that this is different from the language of the application itself).
This will open a window where you can select the language of the installation instructions.
Simply choose the language you are most familiar with.
ARIS installer language selector
Once you select the language and click on the accept button, on the following screens you only have to click on the Next button. Notice that the Create a desktop shortcut is selected by default, we recommend selecting it.
Select Create a desktop shortcut for easy access to the application
The next step is to click on the install button in the next window. This will install all the necessary files for the application to function properly.
Click Install to start the application installation
If everything went well a final window will show a satisfactory message, as it can be observed in the following image. To finalize the installation press the Finish button of the window.
If you created a link in your desktop, just double-click it. Otherwise, go to the folder where you installed it (C:\Users\Public\ARIS by default in MSWindows) and double click ARIS.exe. The execution will open the ARIS services that will run in the background, you will find a new icon at the hide icon menu in the Operating system toolbar (typically on the bottom right of the screen). In addition, it will also open a new browser tab with the application running. Please be patient, this will take a while as the application needs to wait first for the services to start up in the background in order to work properly.
To guarantee the confidentiality of patients' data, ARIS will encrypt the database. Thus, the first time ARIS is started, an encryption key will be asked to the user. Notice that this key cannot be modified and needs to be kept in a safe place outside the laptop (necessary to restore a backup).
Window to enter the database encryption key
ARIS will require this encryption key every time the program is started. For this reason, the user will decide how to provide it: manually introduce it every time (only Admin and Supervisor will be able to do it) or store it in a file in the local disk (easier to manage, as anyone can start ARIS up, but hacking the database would be easy). Despite the choice, still remember keeping the encryption key in a safe place. Notice that in case of losing the encryption key, all data stored in the database will be lost.
On logging for the first time, a warning appears highlighting that there are no users in the system.
Hence, access is automatically granted and a new System Administrator is created with the provided username and password (any values are accepted at this stage and recorded for further use in the system). The username can not, but the password can be modified at any time.
Congratulations! you have successfully installed and executed the new ARIS application.
You should see a browser tab with the application running like this
As a first important note, the system has three different roles with different and complementary functionalities.
Consequently, the first necessary thing is to create two more users with the other two roles Laboratory Technician and Laboratory Supervisor.
Once the other two users are created, it is important to notice that the initial setting contains some real values for most of the features like laboratory areas or services, but not for other configurable lists of values like regions, locations or health facilities which only contain a fake exemplary instance.
This exemplary instances should be replaced by real ones before starting to introduce patients and requests in the system.
This should be done through the Configuration functionalities by the System Administrator and Laboratory supervisor.
To upgrade the application you will only need an Internet connection. Once you are connected to the Internet, if there is a new version of ARIS, a pop-up window will appear the next time that you open the application showing three options asking you to update it. The behavior of these options is described below:
· Update now: This option will open a window with a progress bar and a button that you must press to start the update of the software, once this is updated (should take a few minutes), a message window will appear with a successful message, when you click on Accept the program will start with the last version.
· No (Defer for 30 days): If you click this option, the software will not be updated and no update message will appear until 30 days have passed.
· Remind me later: Clicking on this option will not update the software, but the next time you launch the system, the update message will appear again.
Close option when clicking on the ARIS icon to close services
When yo want to close the application you will need to follow two easy steps:
The first step is to close the browser tab where the application is running. This will only close the visual part of the application (i.e., opening again the browser and providing the same URL will still take you to the application), so be sure to execute the second step to actually interrupt the services running in the background.
In the second step you will need to right click on the ARIS icon located at the "hide icon menu" in the operating system toolbar, then click on close. This will finalize the services that were running on the background, it is important to finalize the services or otherwise you will not be able to reopen the application again (also this is the way to reset ARIS in case of any unstable behaviour).
